NLM application instructions

Application Instructions

How to apply:
• Choose 2 mentors from 2 different areas: one biomedical, one computational.
• Both mentors must be tenure-track faculty.
• Both mentors must be members of the NLM Training Faculty at the time of application.

If they are not yet a member, they must submit a request to join the faculty. See NLM Faculty Eligibility section for details.

Membership in the GCC or another training grant’s faculty does not make you a member of the NLM faculty.

Letter of Intent (LOI) must be submitted by the date named in the Call for Applications. Please email the LOI Melissa Glueck at glueck@rice.edu and include:

 1. name, title, and institutional affiliation of the applicant, primary mentor, and secondary mentor

 2. brief abstract of proposed project (including naming to which domain of biomedical informatics it belongs – see NLM Overview for the domains), and a brief mentoring plan. If you choose, the mentoring plan can also be the one you intend to submit with the application.

Components of the mentoring plan:
The mentoring plan should clearly describe how the two mentors will collaborate to train the applicant in both of their disciplines. It should describe the proposed research and explicitly connect it to one of the three domains of biomedical informatics that are supported by the NLMTP.

In addition, for predoctoral applications, the plan should describe how the 6-credit Research Practicum will be implemented during the first year of appointment.

Finally, the plan should present the applicants’ proposed Foundation and Elective coursework that NLM requires from both predocs and postdocs. Together, these courses should define a coherent curriculum (not just a list of random courses – see the NLM Curriculum sections for details).

Include any professional development training or national conferences that the trainees intends to attend.

Include specific milestones and an estimated timeline for completion of the graduate degree or postdoctoral training.

Contact your NLM Steering Committee member:
Once the mentoring plan and project have been outlined in the LOI, applicants are required to discuss their proposed project with the NLM Steering Committee member at the applicant’s home institution before completing the application, to make sure that their proposed project is appropriate for the NLM Training Program. See NLM Steering Committee section for contact information. 

 
Components of the application:

• Fellowship Application form – link is on the NLM home page 
  
• CV or resume: Email to glueck@rice.edu  a current resume or CV outlining your professional work experience and academic history, including the dates you received your degree(s) and dates of anticipated degree completion.   
 
• Statement of Relevance: Email to glueck@rice.edu a brief statement (maximum one page long, double spaced, 11 pt Arial) that:
o describes in which of the above-named three domains your project will be, with a clear justification of why this is the case. Please start with a sentence such as, “This project falls into the domain of translational (etc.) bioinformatics.”
o explains the relationship of your proposed project to possible future applications in translational biomedicine/biomedical informatics, that is, what your contribution to the informatics field will be.

The applicant may consult with the mentors, and solicit their opinion about this statement, but the statement of relevance should be written solely by the trainee. This statement is more of an overview version of your project. It is different from the project description in your application, which should include the specific aims/measurements you will take in your project.  
 
• 2 Letters of Recommendation from people other than your mentors. The recommenders should email them directly to glueck@rice.edu. These recommendations are not required to be on letterhead or signed, as long as the name, title, department and institutional affiliation are included in the text. These recommenders may be former professors, employers, etc., and describe qualities that they observed in the applicant which qualify him/her to be an NLM trainee.  
 
• Transcripts are required from predoctoral AND postdoctoral applicants: official copies are preferred, but unofficial copies will be accepted. If the transcript is in a foreign language, you must submit an English translation for all degrees; you may use a copy of the transcripts that you provided to your institution. Email glueck@rice.edu the following as PDFs (these may not be photo-type files):
o Undergraduate transcripts from all institutions you attended 
o Master’s degree transcript (if you have a Master’s) 
o Predocs: current transcript, including all courses since you entered graduate school through the current semester, or
o Postdocs: a transcript from your doctoral degree, which includes a listing of courses attended (not just a diploma); documentation must also include the official receipt date of your doctoral degree (e.g. “conferred May 9, 2014”). 

If you do not have access to a scanner, mail the transcripts to the address below, or make an appointment to bring them to our office for us to scan. 

Melissa Glueck
GCC, MS-141
6100 Main St
Houston, Texas 77005
 
• Proof of US citizenship (birth certificate or passport; a driver’s license is not proof of citizenship) or Permanent Residency (“Green Card”): email a clear PDF scan (not a photo) to glueck@rice.edu  or mail a clear photocopy to the address above. You must already have received your Green Card to be eligible to apply. If a Permanent Resident is appointed to a fellowship, s/he must provide a notarized copy of the card to the GCC to submit to the agency. Inquire in your department about finding a Notary Public to do this.
 
• Mentor Recommendation form from both of the mentors – link is on the NLM home page.


Interviews:

Applications are reviewed and selected applicants are invited to interview with the Program Director and the NLM Steering Committee. All applicants will be notified via email whether or not they have been selected for an interview. Interviews are generally 20 minutes long, and are held within one month of the application deadline. Interviews include a brief presentation of the research project, planned coursework, and mentoring plan. See Sample Instructions for Interviews section below for details.

Both mentors are expected to participate in the interview with the trainees.